As the lines between the home and the office become more and more blurred, individuals and companies are seeing the benefits of having cross-device syncing and automatic backups as mainstays of the business environment. After all, cross device syncing lets a user begin work on an office desktop system, cross sync it to an offsite service, such as Mozy or Dropbox, and access it from the home computer or tablet. The entire process is simple, painless, and is virtually foolproof.
However, there are some risks with cross-device synchronization. For one thing, it is important to ensure that the devices that are being synchronized are using a compatible file format. While this might seem obvious, many software manufacturers will create a proprietary platform, depending on the device. This means that an iPad app might have a file that is not compatible with a Mac desktop application. Therefore, before relying upon file synchronization and automatic online backups, it’s a good idea to make sure that every device works with the stored files.
When a user handles file synchronization across multiple devices, there is usually an off-site storage location being used. A file on an iPad might be stored on a service, such as Mozy, and a desktop PC can access the file by going to the Mozy account. Naturally, this can raise security concerns, but in general, the more well known and widely used synchronization services tend to have the highest levels of security in place. If a user is going with a lesser-known service, it is always wise to investigate the levels of security in place that are designed to protect data and information.
One of the best benefits of using a cross synchronization service or device is that of automatic online backups. In many of the file synchronization services, the client simply tells the file manager software what files and folders are to be monitored. Then, whenever there is a change in either the file or the folder, the software automatically registers the change and creates an automatic backup. In addition, the automatic backup can be set for a specific time and date.
In general, although there are risks that are found with cross-device syncing and automatic backups, those risks are minimal, and with a little attention to detail, should pose no trouble at all to any user taking advantage of those products and services.